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Administrative Assistant - Student Services (IWV)

No longer active

Kccd

Sourced from Kccd's careers site · Posting last seen October 6, 2026

Ridgecrest, CA, CA, US on site Full time 4+ years exp Posted October 6, 2026
Job description
Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration.Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures.<br><br>Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail. <br><br>Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts. <br><br>Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software. <br><br>Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests. <br><br>Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files. <br><br>Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports. <br><br>Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. <br><br>Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items. <br><br>Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff. <br><br>Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries. <br><br>Perform related duties as assigned.<strong>Any combination equivalent to:</strong> <br>Associate degree and four years of increasingly responsible secretarial experience.<div style="text-align: left"><strong>KNOWLEDGE OF:</strong>&nbsp;</div><div style="text-align: left">Modern office practices, procedures and equipment.&nbsp;</div><div style="text-align: left">Principles and procedures of financial record-keeping, bookkeeping and audit procedures.&nbsp;</div><div style="text-align: left">Basic principles and practices of fiscal, statistical and administrative research and report preparation.&nbsp;</div><div style="text-align: left">Policies and objectives of assigned program and activities.&nbsp;</div><div style="text-align: left">Budgeting practices regarding monitoring and control.&nbsp;</div><div style="text-align: left">Operation of computer equipment and specified software such as word processing and spreadsheets.&nbsp;</div><div style="text-align: left">Correct English usage, grammar, spelling, punctuation and vocabulary.&nbsp;</div><div style="text-align: left">Interpersonal skills using tact, patience and courtesy.&nbsp;</div><div style="text-align: left">Oral and written communication skills. Record-keeping techniques. Public relations techniques.&nbsp;</div><div style="text-align: left"><br></div><div style="text-align: left"><strong>ABILITY TO:&nbsp;</strong></div><div style="text-align: left">Read, interpret, apply and explain rules, regulations, policies and procedures.&nbsp;</div><div style="text-align: left">Maintain current knowledge of program rules, regulations, requirements and restrictions.&nbsp;</div><div style="text-align: left">Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.&nbsp;</div><div style="text-align: left">Participate in budget preparation and administration.&nbsp;</div><div style="text-align: left">Compose correspondence and written materials independently.&nbsp;</div><div style="text-align: left">Answer telephones and greet the public courteously.&nbsp;</div><div style="text-align: left">Maintain records and files.&nbsp;</div><div style="text-align: left">Communicate effectively both orally and in writing.&nbsp;</div><div style="text-align: left">Establish and maintain cooperative and effective working relationships with others.&nbsp;</div><div style="text-align: left">Operate a computer and specified software such as word processing and spreadsheets.&nbsp;</div><div style="text-align: left">Complete work with many interruptions. Work independently with little direction.&nbsp;</div><div style="text-align: left">Plan and organize work.&nbsp;</div><div style="text-align: left">Work confidentially with discretion.</div><br><div style="color: inherit; font-style: normal; text-indent: 0; text-align: center"><strong style="font-weight: bold"><u>SALARY RANGE</u></strong></div><div style="color: inherit; font-style: normal; text-indent: 0; text-align: center"><strong style="font-weight: 700">$5,404.10 - $7,635.85 monthly</strong></div><div style="color: inherit; font-style: normal; text-indent: 0; text-align: center"><strong style="font-weight: 700">Maximum Starting Salary: $5,677.69 monthly</strong></div><br><div style="color: inherit; font-style: normal; text-indent: 0; text-align: center"><strong style="font-weight: 700"><u><strong style="font-weight: bold">&nbsp;SPECIAL INSTRUCTIONS</strong></u></strong></div><div style="color: inherit; font-style: normal; text-indent: 0; text-align: justify"><strong style="font-weight: 700">First Review of Applications:</strong><span style="color: inherit; font-style: normal; text-indent: 0; text-align: left">&nbsp;Complete application packets will be accepted until the position is filled; but those received by</span><strong style="font-weight: bold; color: inherit; font-style: normal; text-indent: 0; text-align: left">&nbsp;August 9, 2026 at 11:59pm,&nbsp;</strong><span style="color: inherit; font-style: normal; text-indent: 0; text-align: left">are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.</span></div><br>

Skills

  • office procedures
  • budget management
  • software proficiency
  • English language
  • office support
  • budgeting
  • administrative research
  • record-keeping
About this role

Summary

Provide administrative support, manage budgets, organize files, coordinate meetings, and assist in program activities.

Job title

Administrative Assistant - Student Services (IWV)

Experience

4+ years

Industry

education

Location

Ridgecrest, CA 93555 · On-site

Salary

$5,404.10 - $7,635.85 monthly

Listed in the job description

Management role

No

Posting history Reposted 132×
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